Moon Country Snowbusters By-Laws

As revised on January 14, 2018

Article 1.  Purpose and Name

1.1         This organization is Moon Country Snowbusters, Inc.

 1.2        The purpose of the club shall be to stimulate and advance the general welfare and safety of snowmobiling; to serve the interest of snowmobile owners; to defend such owners against discriminatory legislation, regulations, and burdensome taxation; to develop a fraternal spirit among local snowmobile and other winter sport enthusiasts; to provide a medium for exchange of snowmobiling information; to own or lease property for club uses, and to perform all desirable and lawful functions for the successful operation of the club and in general public interest.

Article 2.  Organization

2.1     This club shall be incorporated under the statutes of the State of Oregon.

2.2     The Bylaws of this club shall be in conformance with those set forth in the Bylaws of the Oregon State Snowmobile Association, Inc., Article 13.

 2.3     This club shall be an affiliated member organization of the Oregon State Snowmobile Association, Inc.

 2.4     This club shall participate in the insurance program provided by the Oregon State Snowmobile Association, Inc.; in order to beneficially protect its members in club sponsored group activities, according to the terms and requirements of the insurance policy.

 Article 3.  Membership

3.1     Membership in the club shall consist of:

(a)  Active family membership (persons living in the same household)

(b)  Active single membership (18 years or older)

(c)  Oregon State Snowmobile Association membership

 3.2     Active membership is available to individuals or families who wish to join the club and are willing to promote the general welfare and safety of snowmobiling.

 3.3     Each active member, 18 years and older shall be entitled to one vote and the maximum vote for a family membership is limited to two votes.

3.4     The Officers and Board of Directors may establish the qualifications and rights of members.

3.5     Disruptive behavior and/or offensive language will NOT be tolerated.  Any offender(s) may be subject to removal from the club by an affirmative vote of 2/3 of the active membership, in compliance with Article 11/Section 1 – Amendments.

3.6     Any club member may resign from the club at any time upon notice to the club secretary.  Dues paid in advance will NOT be refunded.

 Article 4.  Management

 4.1     The management of the club shall be vested in the Officers and Board of Directors of said club.

 Article 5.  Dues

 5.1     The membership dues for Moon Country Snowbusters, Inc. will be the same for active family and/or active single membership and will be due and payable on July 1st of each new fiscal year, and NO later than December 1st of the new fiscal year.  Dues to Moon Country Snowbusters, Inc. shall include dues to Oregon State Snowmobile Association unless OSSA dues have been previously paid through another Oregon snowmobile club for the current year.  All club members that are NOT paid in full by December 1st will be dropped from the membership list unless other arrangements have been made for payment of dues.  OSSA dues will be dispersed to OSSA by the club treasurer.

5.2     Dues will be set by the resolution of the Officers and Board of this club.

 Article 6.  Officers

 6.1     The officers of the club shall be:  President, Vice-President, Secretary and/or Treasurer, and Advisor (past President), and will each serve a two year term, and/or as long as desired by the vote of the general membership.

 6.2     The Board of Directors will include four members; each having a two year term.  Members 1 and 3 will be elected in the odd numbered years; members 2 and 4 will be elected in the even numbered years.

 6.3     Vacancies occurring between elections may be filled for the unexpired term by a new vote of the active members present at the general meeting.  Any Officer or Director may be removed from office by the affirmative vote of two-thirds of the active membership, in compliance with Article 11/Section 1, amendments.

6.4     All Officers and Directors shall take office at the beginning of the fiscal year, July 1, and hold office for two years.

 6.5     The President shall preside at all meetings of the club, shall appoint such committees as authorized by the membership, shall be a member ex-officio of all committees and shall carry on those other responsibilities assigned to him by the Bylaws and the membership.

 6.6     The Vice-President shall preside during the absence or temporary incapacity of the President.  The Vice-President shall perform the duties of the President and have the powers of the President.

 6.7     The Secretary shall keep all of the club’s records, including the minutes of meetings, lists of committees and their members, shall act as the corresponding secretary on behalf of the President and the club, shall maintain a permanent record of all records developed between the club and the U.S. Forest Service and other public agencies or groups.

 6.8     The Treasurer shall maintain the roster of members, collecting and dispersing the State Association dues to the Oregon State Snowmobile Association.  The Treasurer shall keep the accounts of the club and have charge of its funds.  He/She shall keep the club’s funds in a bank approved by the officers and in the name of the club, subject to withdrawal by checks signed by both the Treasurer and the President.  He/She shall disperse the funds of the club under the direction of the Officers and Directors.  The Treasurer’s report shall be prepared for each meeting and an annual audit shall be prepared prior to turning the records over to the new treasurer.

6.9     The advisor will be the immediate past-President.

 6.10    All officers shall have such powers and duties as required by law.

 6.11    The President and Vice-President of the club shall be delegates to the annual convention.  If either of the appointed delegates cannot represent the club at the convention, the President shall appoint an alternate.

Article 7.  Fiscal Year

 7.1     The fiscal year of the club shall commence on the first day of July each year and end on the last day of June the following year.

 Article 8.  Meetings

 8.1     Regular meetings of the club shall be held monthly at the time and place fixed by resolution at the previous meeting or as designated by the President.

 8.2     Any formal action taken at any meeting of the membership shall require a majority vote of those active members present.

 Article 9.  Election Procedure

 9.1     Moon Country Snowbusters, Inc. shall elect officers no later than the last day of May each year.

 9.2     Names of the elected Officers and Board of Directors shall be reported to OSSA no later than the last day of June each year.

 9.3     The Secretary of Moon Country Snowbusters, Inc. will prepare and send a current a complete list of members to OSSA as needed for each fiscal year.

 9.4     Nominated Committee:  The President, in May of each year, shall appoint a Nominated Committee consisting of three active members of the club, one of whom shall be a member of said Board of Directors.  It shall be the duty of this nominated committee to nominate a list of candidates for such offices as there are to be filled at the annual election.

9.5     Right to Vote:  No member shall be permitted to vote at the annual election or meeting whose indebtedness to the club is outstanding after December 1st.

 9.6     Balloting:  Election of Officers and Directors will be by written ballot.  The person receiving the plurality of votes shall be declared as elected.  NO absentee ballots will be accepted for this election.

 9.7     The accounting records for Moon Country Snowbusters, Inc. shall be closed at the end of each fiscal year, June 30th, and presented to the new officers following an audit by a committee appointed by the Officers and Board of Directors.

 Article 10.  Dissolving of the Club

 10.1    All remaining funds left in the club treasury after all expenditures upon dissolving of the club will be donated to The Candlelighters, or a charity of choice.

 Article 11.  Amendments

 11.1    Amendments to the Bylaws must be in written form and sent to all active club members 30 days prior to a vote.  Absentee votes will be accepted.  Absentee votes must be received no later than one week prior to the vote.  If an active member does NOT respond with an absentee vote, within the designated time period, that active member’s vote will be considered as a YES vote.      

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